2010/05/24-27 - Honor's College and Tuskegee

It was a good week in cataloging at the library. Midge and I met with Kathie Mattox from the Honors College on Tuesday. The meeting went very well. We worked out the following procedures to manage the online Honors College thesis collection.

• Student procedure
  1. Check thesis draft with Kathie at HC. Kathie gives the student a copy of the library disclaimer required to eventually publish the thesis to the library online server.
  2. Student finishes thesis, gets signatures on the various forms, makes three copies, and delivers the copies and forms back to Kathie at HC.
  3. Student posts a pdf-version of the final thesis to the library server.
• For Kathie
  1. At some point before a student can submit his/her thesis pdf to the server, Kathie must enable that student's account on the server by filling out a web form. Reuben will give Kathy some training on how to do this, and write up instructions.
  2. Kathie will receive e-mail when a student submits a thesis to the server. Kathie will login to the server and review the student's thesis online, then either "Accept" or "Reject" the student's submission via a web form. Reuben will give some training and write up some instructions.

Midge finished her final draft of the disclaimer that we'll ask the student to sign when submitting a thesis to the collection. The Dean wants Auburn's lawyers to sign off on the disclaimer - hopefully that won't turn into a mess.

I went to Tuskegee on Thursday to help with a few setup tasks for their new DSpace repository server. We managed to get a few things done; we registered the Glassfish v3 server as a windows service, fixed some issues with new user creation and thumbnails, and scheduled an automatic nightly backup. Dana and Rod are doing a great job administering the server, and adding collections. They plan to enable public access to the server in the next month or so.

We also tackled a couple other tasks this week. Liza is helping work through some issues with the new click-tracker code I released last week, and Clint is using the new vufind import tool to test some final changes to vufind's Solr index.